Board portals are a central repository for all information about the board which allows directors to access current and relevant material from any place. They can prepare for meetings, organize their tasks and collaborate with colleagues on projects. Board members are also authorised to sign documents with digital signatures, which eliminates the need for expensive printing and distribution.

The use of a board portal allows organisations to reduce significant costs and resources, while increasing efficiency and effectiveness. It is crucial to consider the specific requirements of your company when selecting a solution for managing your board. Select a vendor that provides solutions and pricing that meet the requirements of your board.

In the past, Boards would receive a board meeting pack made of paper via courier, which can take days to be delivered and opened. With a portal for board meetings, the process can be reduced to a matter of hours, and meeting agendas, reports, presentation and other materials can be sent directly to the attendees. The portal for board members can be used to host video-telephony conferences offering a consistent experience for the directors.

It is essential that the portal selected for the board is secure, and has features like encryption of data, password complexity controls and tracking of user activities to reduce the risk of an unauthorized access. It should also be able to prove compliance with industry standards, like ISO 27001, SOC 2 certifications fitboardroom.com and facilities that offer physical and procedural security.